Terms, Conditions
& Policies

By registering for a training offered by Tribes Academy, you agree to the following terms and conditions:

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Registration and Payment

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1. For offers below €500, the full amount is required upon registration.
    

2. For offers above €500, a non-refundable deposit is required upon registration. The deposit amount varies by program and is clearly stated on the program page.
    

3. Payment in installments may be available upon request by email to academy@yourtribes.nl. Specific details will be provided upon registration.
    

4. Tribes Academy reserves the right to refuse admission to any training.
    

5. You agree that the organizers have the right to modify programs and cancel training or retreats if necessary. Refunds will only be issued for payments made directly to the organizers. Other costs (e.g., flights or accommodations) will not be reimbursed.
    

6. Reflection Period: For participants (consumers), a reflection period of 14 days applies, starting the day after registration. This also applies if the participant registers and their employer or company pays for the course. However, if the contract is signed by the employer directly, no reflection period applies.
    

 

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Cancellation Policy

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1. Cancellation up to 3 months before the start of the training: 50% of the training fee will be refunded.
    

2. Cancellation up to 1 month before the start of the training: 25% of the training fee will be refunded.
    

3. Cancellation within 1 month before the training: No refund possible. However, if personal reasons prevent attendance, we will make efforts to offer a place in a future training.
    

4. For an administrative fee of €75, you may transfer your booking to another training.
    

5. Refund Processing: All refunds due will be processed within 14 days of confirmation.

 

 

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Complaints Procedure
 

The complaints procedure is public and accessible via our website and study guide.

We refer to existing persons who are named in the complaints procedure.

For formal complaints, refer to the Yoga Alliance and our official Grievance Policy as published on our website.
 

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Liability Waiver
 

By completing your registration, you acknowledge that you have read, understood, and accepted the terms outlined below.

1. Travel Insurance: You are solely responsible for obtaining travel insurance.
    

2. Health and Fitness: Participation in activities (e.g., yoga, dance, meditation, breathwork) requires a certain level of physical and mental fitness. You accept full responsibility for assessing your ability and proceeding in a way that aligns with your personal health and psychological state.
    

3. Communication of Limitations: You agree to inform instructors of any medical or physical limitations and to avoid movements or practices that may lead to injury.
    

4. Liability Release: You, your heirs, and legal representatives waive and release the organizers from all liabilities resulting from participation, including injury or death.
    

5. Organizer Rights: The organizers reserve the right to accept or decline applications, modify the program, or cancel as necessary. In case of cancellation by the organizer, payments will be refunded in full. Additional expenses (e.g., travel, accommodation) will not be reimbursed.
    

6. Inherent Risks: You acknowledge the inherent risks of physical activities and release Tribes Academy and all involved trainers from liability due to negligence. Stop participation and seek help if you experience discomfort.
    

7. Retreat Registration: By registering for a retreat, you confirm you are in good health and responsible for your own travel insurance.
    

 

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General Guidelines

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1. Clients must follow all guidelines and directions from Tribes Academy.
    

2. Communication will be via email. By registering, you consent to email contact and accept the risks of electronic communication.
    

3. Notify us in writing if your email address changes.
    

 

Website Usage

1. You must request written permission to link to our website or reproduce content.
    

2. Do not copy, distribute, or modify our content without prior written consent.
    

3. By submitting material to us, you grant a non-exclusive, perpetual, royalty-free license for its use in any lawful purpose.
    

 

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Privacy Policy

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1. Data Collected: Personal information (e.g., name, email, phone number) is collected during registration. Functional cookies enhance user experience.
    

2. Purpose: Your data is used to create and manage user accounts.
    

3. Third-Party Sharing: Your data is not shared with third parties.
    

4. User Rights: You may access or request deletion of your data at any time by contacting us.
    

5. Policy Updates: Changes to our privacy policy will be communicated via email or our website.

 

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Code of Conduct Tribes

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TribesOur Code of Conduct is intended to provide specific standards to cover most situations encountered by our yoga teachers. Its primary goal is the welfare and protection of our students, teachers, yoga community, and the public. It articulates the ethical standards that our teachers must follow.

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The Code of Conduct is intended to elevate the professionalism and integrity of our yoga teachers by adopting uniform standards for behavior yet recognizing the diversity of the many traditions of the teaching and practice of yoga. 

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Professional Growth/Continuing Education

Teachers shall maintain the integrity, competency, and high standards of the yoga profession by continuously striving to improve their skills through keeping current in new developments in yoga practice and by participating in continuing educational programs. Teachers shall maintain and improve their professional knowledge and competence, strive for professional excellence through regular assessment of their personal and professional strengths and weaknesses, and through continued education and training. Teachers shall stay current with new developments in yoga through practice and study.

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Teacher-Student Relationships

 

Teachers shall maintain professional relationships with their students. Teachers recognize that the teacher-student relationship involves a power imbalance. Teachers shall avoid any relationship with a student that exploits the student in any way or that may be used for the teacher’s personal benefit. Teachers shall not engage in harassment, abusive words or actions, or exploit students. The relationship between a yoga teacher and a student is based on trust. To establish and maintain that trust, teachers must be polite, considerate, and honest in their interactions with their students. Teachers should practice good communication with their students. Teachers should listen attentively to their students, respect their point of view, beliefs and culture, and should not allow their beliefs and values to adversely influence their relationship with their students. Teachers shall avoid imposing their personal beliefs on their students.

 

Integrity 

Teachers shall uphold the highest of moral standards. Teachers shall strive to ensure that their intentions, actions, and speech are based on honesty, compassion, selflessness, trustworthiness, and transparency. Teachers recognize that the process of learning is never complete, and they shall avoid portraying themselves as “enlightened” or “spiritually advanced. 

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Scope of Practice

 

Teachers shall represent their qualifications honestly and provide only the services they are qualified and certified to perform. Teachers shall not give medical advice. Teachers shall not recommend treatment, diagnose a condition, or suggest that a student disregard medical advice. Teachers shall refer their students to medical doctors or complimentary licensed professionals when appropriate.

 

Confidential Information

 

Teachers shall keep all personal information disclosed by their students or clients strictly confidential. 

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Inter-Professional Relationships

 

Teachers are part of a network of health care and well-being professionals and shall seek to develop interdisciplinary relationships. Teachers shall conduct themselves in an honorable manner in their relations with their colleagues and other wellness practitioners.

 

Yoga Equity

 

Teachers shall welcome all students regardless of age, sex (including pregnancy, gender identity and perceived gender expression), sexual orientation, color, race, national origin, marital status, parental status, veteran’s status, religion, or physical or mental disability (provided that the teacher has appropriate expertise).